• Expeditor

    complex automated system for management of forwarding enterprises with railroad freight activity specialization


Expeditor

Expeditorttm – complex automated system for management of forwarding enterprises with railroad freight activity specialization.

Expeditortm describes industrial process base components of forwarding enterprise:

  • creation of contract for freight transporting;
  • organization of transporting works;
  • account of settlings with clients and partners, operative-technical account.

System implantation furthers:

  • enterprise production efficiency increasing;
  • reduction of the labor resources spent for transportation works and financial account;
  • work quality and effectiveness increasing.

Contract work

Creation and accounting of contracts and agreed prices protocols:

  • contracts accounting in the context of their kind (forwarding contracts, contracts with nonresidents etc);
  • accounting of the agreed price proceedings in the context of their kind;
  • creation of text documents in Word format for each type of agreements and protocols;
  • creation, maintenance and printing of agreements and protocols in Word format.

Organization of transportation

Accounting of the applications for freight transportation:

  • creation and accounting of the applications for freight transporting in the context of their kind (freighting, transit etc.);
  • creation of applications for the carriage of goods on the basis of the previously agreed prices protocol;
  • distances calculation for transportation in CIS and Baltic States taking into consideration the forming plan;
  • graphic display of transportation route;
  • transportation payment calculation, following CIS and Baltic States tariff policy and 10-01 price list taking into account forwarding discounts;
  • cost calculation of other services mentioned in the agreed price proceeding.

Creation and and registration of documents for freight forwarding:

  • creation, maintenance and printing of the set of documents for re-addressing of goods;
  • automated creation, accounting, printing and e-mail forwarding to clients of the templates on how to fill in the waybills for transit and export/import transportation;
  • creation, accounting and printing of the application for cargo transportation to related forwarders.

Accounting and forwarding of freighting information:

  • accounting of freighting information coming from clients or freightage dispatch stations. In case freighting information is available in electronic form (for example Word or Excel) it is possible to import it using Windows clipboard;
  • calculation of transportation and other services payment for each railroad way-bill;
  • automatic forwarding of the freighting information (in Excel format) to related forwarders and (if needed) to clients.

Transportation reports:

  • generating and printing in Excel format various transportation reports (in the context of dispatch stations, freightage, clients etc.).

Financial accounting

Settlements with clients:

  • creation and accounting of pre-payment invoices on the ground of transportation applications;
  • creation and accounting of invoices on the basis of freighting information;
  • invoices payment controlling and payoff distribution accounting;
  • generating and accounting of the performed work statements (in Word format) and their enclosures (in Excel format);
  • creation, accounting and printing (in Word format) of reconciliation statements;
  • controlling of settling with clients on the basis of freighting information, bills of forwarding companies and partners, performed work statements.

Settlements with forwarding agents and partners:

  • keeping accounts related to forwarding agents and partners;
  • creation, accounting and printing in Word format of claims in case of wrong calculation of freight charges;
  • wagon usage lists;
  • calculation and accounting of charges, arising at departure and readdressing of goods (use of wagons, supplying and return of wagons, etc.);
  • creation and keeping of personal accounts with the management of rail transportation;
  • settlements with railways, forwarding companies and partners on the basis of freighting information and bills;

Accounting for profits of the enterprise:

  • calculation of the actual profit of the enterprise for the period, based on information about the performed transportations.

Regulatory and reference information

Reference books used in the system:

  • countries reference book;
  • railway and railway stations reference book;
  • currency and rate of currency reference book;
  • additional collections reference book;
  • reference book of forwarding discounts and coefficients for CIS railway telegrams;
  • ЕТСНГ freight nomenclature reference book;
  • ГНГ freight nomenclature reference book;
  • ТНВЭД freight nomenclature reference book.

Design concept

The system is designed using client-server architecture, using Oracle database.
Operation of the system is possible both in local area network or on a separate computer.
The database can have separated spaces for keeping records of the activities of several organizations.
The system can be installed in the head office, branches and representative offices of the enterprise.

E-mail

The system allows the exchange of information between remote users (branches, representative offices, etc.) via e-mail

Data submission.The system enables the user to send the documents from the database (agreements, applications, freighting information, etc.) via e-mail.

Information retrieval.The system analyses the messages coming to certain addresses, automatically processes them and generates the documents in the database.

Support and maintenance

For the users of Expeditortm we maintain such set of Regulatory and reference information:

  • countries reference book;
  • railway and railway stations reference book;
  • currency and rate of currency reference book;
  • additional collections reference book;
  • reference book of forwarding discounts and coefficients for CIS railway telegrams;
  • ЕТСНГ freight nomenclature reference book;
  • ГНГ freight nomenclature reference book;
  • ТНВЭД freight nomenclature reference book.

Implementation of Expeditortm

Implementation of Expeditortm can be carried out in several stages:

  • we arrange a presentation on the premises of the customer to familiarize the customer’s experts with the principles of document processing and system capabilitie;
  • • we provide the current version of Expeditortm system for test operation;
  • • preparation of comments and technical specifications after the test operation period to adapt the system for the customer’s specific needs;
  • • finalization of the Expeditortm system according to the technical specifications of the customer;
  • • pilot operation of the system Expeditortm by the customer’s experts;
  • • industrial operation of the Expeditortm system by the customer’s experts, maintenance and support carried out by TMSoft ltd.

Demo

Software demo includes set of slides stating the features of the software, and is not intended for practical use

Screenshots

Price

The cost of the software

DELIVERY OPTIONPrice of software*, c.u.Support**, c.u.TOTAL
monthyear***
Base595015018007750
Standard (further STD)700015018008800
Expanded (further EXP)8850250300011850
*Prices are stated in “conventional units”. “Conventional unit” in this case is euro. Payment is made in UAH according to exchange rate of National Bank of Ukraine on the payment date. The rates do not include VAT.
**Basic price for the support of 5 workplaces
***Payment for support is carried out on the monthly basis
TasksDelivery option
BaseSTDEXP
1. System core
System af access delimitation and setting up of work station configuration+++
Administrative system+++
Reporting system+++
Normative-reference information+++
System and administrative settings+++
2. Contractual work
Partners accounting+++
Agreements accounting+++
Price agreement reports accounting+++
Tranzit rates navigator--+
3. Transportation organization
Transportation applications accounting+++
SMGS permits accounting-++
Freighting information accounting+++
Transmission of freighting information to adjacent expeditors-++
Transmission of freighting information to clients-++
Accounting of readdress orders--+
Reports on transportation capacities+++
4. Financial accounting
4.1. Working with clients
Forming and accounting of performed work acts+++
Forming and accounting of collating with clients acts+++
Forming of performed work certificates--+
Transportation commission rate changing-++
Roll of settlings with clients+++
Summary roll of settling with clients-++
4.2. Working with expeditors
TechPD lists accounting+++
Accounting of transit transportation bills on 4a form+++
Accounting of other expeditor bills--+
Partners bills accounting+++
Accounting of wagon usage rolls--+
Correction of readdress invoices--+
Expeditors personal accounts+++
Reference-interpreter of transportations from the context of expeditors and client--+
Forming and accounting of claims to expeditors--+
Roll of settling with expeditors+++
Summary roll of settling with expeditors--+
4.3. Payments
Forming and accounting of invoice-bills+++
Accounting of means rests on expeditors and clients accounts+++
Payments accounting+++
4.4. Reports
Summary roll of income accounting--+
Transportation costs reports--+
5. Mail system
Mail setting up+++
Message monitoring+++
Export/import of documents with UZ telegrams coefficients+++
Application export/import--+
Freighting information export/import--+
Software cost595070008850
**** Installation on 5 work stations is included in software cost.

System support works

Performed worksCost
Normative base support
  • Countries reference book;;
  • Railways and railway stations reference book;
  • Additional collection reference book;
  • ЕТСНГ freight nomenclature reference book;
  • ГНГ freight nomenclature reference book;
  • ТНВЭД freight nomenclature reference book;
  • Freight transportation tariffs.
Included in base support cost
Update of Data Base units and existing program modules for elemination of possible errors and further system developmentIncluded in base support cost
Installation of program modules widdening system abilitiesAdditional payment
ТМkartaTM updateIncluded in base support cost
Support of the first additional work station over 5Additional payment
Access to the support hot lineIncluded in base support cost
Chargeable consultations at workplaces in KievAdditional payment
Chargeable consultations at workplaces in UkraineAdditional payment
Oracle DBNS administration in KievAdditional payment
Oracle DBMS administration in UkraineAdditional payment